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Similar forms

The DA Form 1256, known as the "Recommendation for Award," is similar to the DA Form 638 in that it serves as a formal request for military awards. Both forms require detailed information about the service member, including their name, rank, and the specific award being recommended. The DA Form 1256 focuses on the justification for the award and includes sections for achievements and citations, much like the DA Form 638. This ensures that the contributions of service members are recognized appropriately.

The DA Form 4187, or "Personnel Action," shares similarities with the DA Form 638 in that both documents require a comprehensive account of an individual’s service and accomplishments. While the DA Form 638 is specifically for award recommendations, the DA Form 4187 can also be used to document changes in a soldier's status, including promotions and transfers. Both forms require signatures from appropriate authorities, ensuring that all actions are verified and approved through the chain of command.

The DA Form 2406, "Operational Report - Lessons Learned," is another document that aligns with the DA Form 638 in terms of capturing significant military achievements. While the DA Form 638 is focused on individual awards, the DA Form 2406 collects data on unit performance and lessons learned during operations. Both forms emphasize the importance of documenting accomplishments, although they serve different purposes within the military framework.

The DA Form 2-1, or "Personnel Qualification Record," is similar to the DA Form 638 in that it provides a comprehensive overview of a soldier's qualifications and achievements. The DA Form 2-1 includes sections for awards, education, and training, which can support the justification for recommendations on the DA Form 638. Both documents are essential for maintaining accurate records of service members’ contributions and qualifications.

The DD Form 214, "Certificate of Release or Discharge from Active Duty," also has parallels with the DA Form 638. Both documents serve as official records of a service member's military service and accomplishments. The DD Form 214 summarizes a soldier's time in service, including any awards received, while the DA Form 638 specifically details the rationale for awarding a specific honor. Both are vital for recognizing service and ensuring proper documentation of a military career.

The DA Form 1059, "Service School Academic Evaluation Report," is another document that shares similarities with the DA Form 638. Both forms focus on the evaluation of a soldier's performance and achievements. While the DA Form 1059 is used to assess academic performance in military schools, the DA Form 638 highlights specific acts of valor or service that merit recognition. Both forms require detailed descriptions and justifications for the evaluations provided.

The DA Form 4856, "Developmental Counseling Form," is akin to the DA Form 638 in that it documents significant events in a soldier's career. The DA Form 4856 is used for counseling sessions that address performance, behavior, or achievements. Both forms require input from leaders and emphasize the importance of recognizing and documenting a soldier's contributions to their unit and the Army as a whole.

The DA Form 7000, "Request for Personnel Action," is similar to the DA Form 638 in its function of facilitating personnel actions within the military. While the DA Form 638 is specifically for award recommendations, the DA Form 7000 can be used for various personnel actions, including promotions and transfers. Both documents require signatures from chain-of-command personnel, ensuring that actions are appropriately vetted and approved.

The DA Form 5000, "Army Family Action Plan," is another document that bears resemblance to the DA Form 638. Both forms aim to improve the military community by capturing input and recommendations. The DA Form 5000 focuses on family issues and needs, while the DA Form 638 centers on individual soldier achievements. Both documents play a crucial role in enhancing the overall well-being of military personnel and their families.

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Lastly, the DA Form 638-1, which was previously used for award recommendations, is closely related to the current DA Form 638. While the DA Form 638-1 has been replaced, it served a similar purpose in documenting and recommending awards for military personnel. Both forms share similar structures and requirements, emphasizing the importance of recognizing service members' contributions to the Army.

Instructions on Writing Da 638

Filling out the DA 638 form is a crucial step in the process of recommending someone for an award. Proper completion ensures that the nominee's achievements are accurately represented and considered. Follow these steps carefully to ensure all necessary information is provided.

  1. Begin with Part I - Soldier Data. Fill in the following fields:
    • 1. Name (Last, First, Middle Initial)
    • 2. Date (YYYYMMDD)
    • 3. SSN
    • 4. Rank
    • 5. Organization
    • 6. Branch of Service
    • 7. Previous Awards
    • 8. Recommended Award
    • 9. Period of Award (From and To)
    • 10. Reason for Award
    • 11. Indicate if it is an Interim Award and if it is Posthumous
    • 12. Proposed Presentation Date
  2. Move to Part II - Recommender Data. Complete the following:
    • 13. Name (Last, First, Middle Initial)
    • 14. Title/Position
    • 15. Address
    • 16. Rank
    • 17. Relationship to Awardee
    • 18. Signature
  3. In Part III - Justification and Citation Data, provide specific examples of achievements:
    • 19. List up to four achievements in bullet points.
    • 20. Write the proposed citation.
  4. Proceed to Part IV - Recommendations/Approval/Disapproval. Fill in the necessary fields for approval authorities:
    • 21. Signature and date for the intermediate authority.
    • 22. Include comments if necessary.
  5. Finally, complete Part V - Orders Data:
    • 23. Orders Issuing HQ
    • 24. Name of Orders Approval Authority
    • 25. Signature and date for final approval.

After completing the form, ensure all sections are filled out accurately. Double-check for any missing information. Once finalized, submit the form to the appropriate authority for processing. This step is essential for the timely recognition of the awardee's contributions.

Misconceptions

Understanding the DA 638 form can be challenging. Here are six common misconceptions about this form and the truths behind them.

  • Misconception 1: The DA 638 form is only for valor awards.
  • This form is used for various awards, not just those for valor or heroism. It covers all types of awards and decorations, as outlined in Army Regulation 600-8-22.

  • Misconception 2: You must provide a Social Security Number (SSN) for the application to be processed.
  • While the SSN is requested, disclosing it is voluntary. However, not providing it may delay the processing of your application.

  • Misconception 3: The DA 638 form is only relevant during wartime.
  • This form is applicable in both peacetime and wartime. It serves as a means to recognize service and achievements at any time.

  • Misconception 4: All recommendations submitted will automatically lead to an award.
  • Submitting a recommendation does not guarantee approval. Each nomination is reviewed carefully, and awards are granted based on merit and eligibility.

  • Misconception 5: The form can be completed by anyone.
  • Only authorized personnel can recommend awards. This ensures that the nominations are credible and meet the required standards.

  • Misconception 6: The DA 638 form is not necessary for interim awards.
  • Even for interim awards, the DA 638 form is required. It helps document the reason for the award and ensures proper processing.

Key takeaways

When filling out and using the DA Form 638, there are several important points to keep in mind to ensure a smooth process.

  • Accurate Information: Ensure that all personal details, including the name, rank, and Social Security Number (SSN) of the individual being nominated, are correct. Errors can lead to delays.
  • Clear Justification: Provide specific examples of achievements or acts of merit in the justification section. This helps reviewers understand the significance of the award.
  • Follow Privacy Guidelines: Be aware of the Privacy Act. Disclosure of personal information is voluntary, but omitting it may hinder the application process.
  • Timely Submission: Submit the form as soon as possible, especially if the award is time-sensitive. Delays can affect the proposed presentation date.
  • Review Required Sections: Ensure all parts of the form are completed, including the recommendation and approval sections. Missing information can result in disapproval.
  • Understand the Award Types: Familiarize yourself with the different types of awards and the specific criteria for each. This knowledge will guide the nomination process effectively.

File Information

Fact Name Description
Purpose of the DA 638 Form This form is used to recommend individuals for military awards and decorations, ensuring that nominations are properly considered and documented.
Governing Regulations The DA 638 form operates under Army Regulation 600-8-22, which outlines the policies for military awards and decorations.
Privacy Act Compliance It adheres to the Privacy Act of 1974, ensuring that personal information is handled with care and only disclosed as permitted.
Disclosure Information While providing personal information is voluntary, not doing so may delay the processing of the award application.
Recent Updates The current version of the DA 638 form was updated in June 2017, replacing earlier editions that are now considered obsolete.