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Similar forms
The DA Form 31 is similar to the Standard Form 50 (SF-50), which is used for personnel actions in the federal government. Both forms require detailed information about the individual, such as name, identification, and type of action being requested. The SF-50 documents changes in employment status, while the DA Form 31 focuses on leave requests. Each form includes sections for approvals, ensuring that both processes are formally recognized by the appropriate authorities.
Another document that resembles the DA Form 31 is the Leave Request Form (OPM Form 71). This form is used by federal employees to request leave and includes sections for personal information, leave type, and duration. Like the DA Form 31, it requires signatures from supervisors and approving authorities. Both forms serve the same purpose of formalizing leave requests within their respective organizations.
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The Request for Leave of Absence (Form 134) is also comparable to the DA Form 31. This form is used in various organizations to request time off from work. Similar to the DA Form 31, it collects information about the employee and the leave being requested. Both documents ensure that the request is documented and approved, maintaining a clear record of the absence.
The Family and Medical Leave Act (FMLA) Request Form is another similar document. This form is specifically for employees seeking leave under the FMLA, which allows for unpaid, job-protected leave for certain family and medical reasons. While the DA Form 31 can include various types of leave, the FMLA form focuses on specific legal protections. Both forms require detailed information and approval from management.
Additionally, the Military Leave Request Form is akin to the DA Form 31. This form is used by military personnel to request leave for various reasons, including training or deployment. Both forms require the individual’s details and the type of leave requested. They also include sections for approval by commanding officers, ensuring compliance with military regulations.
The Sick Leave Request Form is another document similar to the DA Form 31. This form is used by employees to formally request sick leave, requiring information about the employee and the duration of the leave. Both forms are essential for tracking employee absences and ensuring that proper procedures are followed for leave approval.
The Vacation Request Form is also comparable. This form is used by employees to request vacation time, and it often requires similar information as the DA Form 31, such as the dates of absence and the type of leave. Both forms need to be signed by supervisors to confirm approval, ensuring that the organization can manage staffing levels effectively.
The Time-Off Award Request Form shares similarities with the DA Form 31 as well. This form is used to request time off as a reward for performance. Like the DA Form 31, it requires details about the employee and the requested time off, along with necessary approvals. Both forms ensure that the leave is documented and recognized by the organization.
Lastly, the Request for Leave or Approved Absence (Form 2) is another document that mirrors the DA Form 31. This form is used by employees to request various types of leave. It collects personal information and requires approvals, similar to the DA Form 31. Both forms serve to formalize the leave process and maintain clear records for the organization.
Instructions on Writing Da 31
Filling out the DA 31 form is a straightforward process, but it’s important to ensure all sections are completed accurately to avoid delays in leave processing. Once the form is filled out, it will need to be submitted to your supervisor for approval. Here’s how to complete the form step-by-step:
- Control Number: Leave this section blank; it will be filled out by the personnel office.
- Requestor Information: Enter your name in the format of Last, First, Middle Initial.
- DOD ID: Fill in your Department of Defense identification number.
- Rank: Indicate your current military rank.
- Date: Write the date you are filling out the form in the format YYYYMMDD.
- Leave Address: Provide your leave address, including street, city, state, ZIP code, and phone number.
- Organization and Station: List your organization, station, and point of contact email and phone number.
- Type of Absence: Check the appropriate box for your type of absence, whether it’s chargeable, non-chargeable, or a combination.
- Leave Dates: Fill in the dates for your leave. Include the start date in YYYYMMDD format and the total days requested.
- Accrued Leave: Indicate your accrued leave balance and how much chargeable and non-chargeable leave you are requesting.
- Signatures: Sign the form as the requestor. If you are unavailable, your supervisor can sign on your behalf.
- Supervisor Information: Your supervisor should fill in their name, title, rank/grade, and indicate their recommendation (approval or disapproval) with a signature and date.
- Approving Authority: The approving authority will complete their section by providing their name, title, rank/grade, and action taken (approved or disapproved) with a signature and date.
- Departure, Extension, and Return Signatures: Fill in the details for departure and return authorities, including dates and signatures as required.
- Remarks: Use this section for any additional notes or information that may be necessary.
Misconceptions
- Misconception 1: The DA 31 form is only for military personnel.
- Misconception 2: All types of leave must be charged to accrued leave.
- Misconception 3: The form must be submitted in person.
- Misconception 4: Approval is guaranteed once the form is submitted.
- Misconception 5: The form is only necessary for planned leave.
This form is primarily used by military members, but it can also be relevant for certain civilian employees within the Department of Defense. Understanding who can use it is important for proper leave management.
Not all leave is chargeable. The DA 31 allows for different types of leave, including non-chargeable options. This means that some absences may not affect your accrued leave balance.
While some may think that submitting the DA 31 requires a physical presence, many units allow electronic submission. Check with your organization for their specific submission procedures.
Submitting a DA 31 does not automatically ensure approval. Supervisors and approving authorities have the discretion to approve or deny leave requests based on operational needs and other factors.
Even for emergency leave or unexpected absences, a DA 31 may still be required. It’s crucial to understand the circumstances under which this form is needed to avoid complications.
Key takeaways
Filling out the DA 31 form correctly is essential for military personnel requesting leave. Here are some key takeaways to keep in mind:
- Accurate Information is Crucial: Ensure that all personal details, such as your name, DOD ID, and rank, are filled out correctly. Mistakes can delay your leave request.
- Types of Leave: Familiarize yourself with the various types of leave available. Options include chargeable leave, non-chargeable leave, and specific categories like emergency leave or terminal leave.
- Dates Matter: Be precise when entering the leave dates. Include both the start and end dates, and make sure the total days requested are clear to avoid confusion.
- Signatures Required: Remember that your request must be signed by both you and your supervisor. If you're unavailable, your supervisor can sign on your behalf.
- Approval Process: After submission, your request will go through an approval process. Make sure to check the status and follow up if necessary.
- Privacy Considerations: Be aware that the DA 31 form is subject to the Privacy Act of 1974. Handle your information with care and ensure it is submitted securely.
By keeping these points in mind, you can streamline your leave request process and ensure that you receive the time off you need without unnecessary delays.
File Information
| Fact Name | Description |
|---|---|
| Purpose | The DA 31 form is used by military personnel to request leave from duty, including various types of absences such as annual leave, emergency leave, and terminal leave. |
| Governing Regulation | This form is governed by Army Regulation (AR) 600-8-10, which outlines the policies and procedures for leave and passes in the U.S. Army. |
| Privacy Act Compliance | The DA 31 form is subject to the Privacy Act of 1974, ensuring that personal information is handled appropriately and confidentially. |
| Signature Requirements | Signatures from the requestor, their supervisor, and the approving authority are required to process the leave request effectively. |
| Form Updates | The current version of the DA 31 form was last updated in June 2020, and previous editions are considered obsolete. |